As mentioned earlier today, University Administration provided a checklist-manual on postal voting with the election documents. We summarize the most important aspects for our international, English-speaking fellows:
English road map to a successful vote
- Tick the boxes beside the candidates you want to vote for. You can only assign one vote per candidate. For senate, you can vote for four candidates in total.
- Put each of the ballots into its respective envelope (one for Senate, one for your Faculty Council). The envelopes for this step are the (one or two) smaller ones. Do not put the voting-declaration (form that you sign) in one of these envelopes. Close the small envelopes.
- Fill in the voting-declaration form with the city and date. Then, sign it.
- Put the one or two smaller envelopes including their contents (step 2) and the signed voting-declaration (step 3) into the bigger envelope with the Administration’s address on it. Close this bigger envelope.
- Send the bigger envelope including its contents (step 4) to the address that’s already printed on it. Do not forget to frank it.
Franking and delivery options
You can deliver your postal vote by three different methods:
- Internal delivery: University institutions are connected via an internal post-service that’s free. Some of you might be entitled to use it.
- Post: You can send your letter by Deutsche Post (or local competitors). Deutsche Post charges a fee of 1,45 €. Don’t forget to use a matching stamp.
- Do-it-youself indie hand-in: Bring the letter to the address printed on its envelope. You might find a post box there. This option is free of charge, but not free of effort.
Closing and gluing muddle
Those of you capable of understanding a word of German might have noticed that by one of the documents you are ordered to “close” the small envelopes (step 2), whereas on the other one it is stated that they cannot be “glued”. The Doctoral Convention and we clarified this with University Administration. It doesn’t matter! Do as you prefer.
But, remember: The bigger envelopes (step 4) must – under all circumstances – be closed properly!